Tongyi Qianwen (Alibaba’s AI assistant) is 2025’s top free tool for office workers, seamlessly integrating with 钉钉 (DingTalk) and 淘宝 (Taobao) to streamline meetings, document creation, and team collaboration. Its strength lies in understanding Chinese business contexts—making it ideal for domestic companies.
Step 1: Integrate with Your Workflow
Sign up via Tongyi’s website and link your DingTalk account (critical for team features). The dashboard syncs with your DingTalk calendar, documents, and chat history—no need to switch between apps.
Step 2: Automate Meeting Tasks
Start a DingTalk meeting and click “Tongyi Recorder” (a built-in plugin). The tool automatically transcribes audio in real time, including speaker labels (e.g., “Zhang Li: We need to finalize the marketing budget by Friday”). After the meeting, prompt: “Generate a summary with action items, assign owners based on speaker roles, and add deadlines to our DingTalk calendar.”
For virtual meetings with international clients, enable “Real-Time Translation” (supports 60+ languages). The tool translates your words into English (or vice versa) with 92% accuracy —no more awkward pauses for interpreters.
Step 3: Create Documents & PPTs in Minutes
Tongyi excels at turning ideas into polished content. Type: “Write a 3-page market analysis report for our new skincare line. Include data on Taobao sales trends (2024-2025) and competitor pricing.” The tool pulls real-time data from Taobao (via Alibaba’s API) and formats the report with charts and citations.
For presentations, use the “1-Click PPT” feature. Input: “Create a 15-slide sales pitch for investors. Include market size, product demos, and financial projections. Use our brand colors (blue and white).” Tongyi generates a design-ready PPT with stock images (free for commercial use) and editable text.
Pro Tips for Team Collaboration
- Share a document with your team and use “AI Comment” to suggest revisions (e.g., “Tongyi: This section needs more competitor data—add a comparison table”).
- Upload a long email thread and prompt: “Extract key client feedback and organize it into a prioritized list.”
- Use “Voice Notes” to dictate ideas on the go—Tongyi transcribes and formats them into professional text.
Tongyi Qianwen turns the chaos of office work into structured, efficient workflows. It’s not just a tool—it’s a team member that handles the busywork so you can focus on strategy.
